v4.0.25

Checking in and Checking out Samples

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Sometimes samples are removed from sample containers and used in the lab. When this happens eCAT maintains a record of which samples are checked out, and the total freeze/thaw count for each sample.

Checking out samples

To check out samples, select the samples you wish to check out and then click the check out button as shown below.

The check out button

The check out button

The checked out samples will be displayed differently so that it is easy to see what is checked out. Here the samples in the top left and top right are checked out, with the samples in the middle and bottom rows not being checked out.

Checked out samples

Checked out samples


Checking in a sample

To check in samples, select the samples that are checked out you wish to check in and then click the check in button as shown below.

The check in button

The check in button

You are prompted to increase the freeze thaw count (checked by default) or to automatically edit the record (not checked by default) as shown below.

Check in options

Check in options


Viewing the freeze thaw count

You can use the sample summary button to view the details of a selected sample - the freeze thaw count is shown there.

Sample summary

Sample summary


Viewing all checked out samples

When viewing the sample container, you can quickly see a report of all checked out samples. You can view the samples checked out by anyone, or just the samples checked out by you. You can do this by clicking the two report options in the left hand menu as shown below.

Reports

Reports


Freeze Thaw Counts for Well Plates

For sample containers, each sample has its own freeze thaw count. For well plates, the entire container must be defrosted at once to access a sample, so when you check in a sample in well plate the freeze thaw count is incremented for EVERY SAMPLE in the well plate, not just the sample you are checking in.